February 2025
Dear Parents/Guardians:
Valley Central High School invites you to attend our upcoming Parent-Teacher Conferences during the day on Tuesday, March 18, 2025 and Wednesday, March 19, 2025, and in the evening on Wednesday March 19, 2025. You will be able to schedule in-person OR virtual conferences following the schedule below.
Daytime Conferences Daytime Conferences Evening Conferences
Tuesday, March 18th Wednesday, March 19th Wednesday, March 19th
11:45 AM – 1:30 PM – In Person Only 11:45 AM – 12:50 PM – In Person Only 6:00 PM – 7:00 PM – In Person Only
1:50 PM – 3:10 PM – Virtual Only 1:10 PM – 2:10 PM – Virtual Only 7:20 PM – 8:30 PM – Virtual Only
If you schedule virtual conferences, you will receive a Google Calendar Invitation for each appointment which will contain a link to a Google Meet. On the date and time of your appointment, please join each Google Meet through these emails. During these times you will be provided with an opportunity for a private conference with your child’s teacher(s). Each parent-teacher conference is limited to six minutes.
In an effort to streamline the process and make it most convenient for parents, we will be using an online scheduling program called “Pick-A-Time” which will enable you to schedule your own appointment using a home computer or other electronic device. Attached to this letter you will find steps necessary to schedule your conferences. Once scheduled, you will be able to print a full schedule of what you have chosen. Access to this website will be available starting Monday, February 24th through Friday, March 14th. Information is available on the High School home page and will be posted in your child’s Google Classroom and on Valley Central social media.
Please note that Pick-A-Time will only allow you to schedule one appointment per teacher per student. For students who have collaborative teachers, the program will schedule both teachers at the same time. If you need to cancel or change appointments, you must do it in Pick-A-Time and give at least 24 hours notice.
We believe that direct and personal communication with your child’s teachers is vital to his/her success. We encourage you to participate in these parent-teacher conferences. If for some reason you cannot attend, please be reminded that you are welcome to call the High School throughout the school year to meet or speak with any staff member.
We look forward to continuing our partnership with our Valley Central High School Families.
If you have any questions or problems with scheduling, please call Jennifer Guidry at 457-2400 extension 17521.
Sincerely,
Russell Burns
Principal
CONFERENCE SCHEDULING
High School ONLY
Pick a Time Scheduler – use this link to sign up for conferences or go to the High School website and click on the Pick A Time link.
Register – (Required every year)
- Enter your email address and click on “Login/Create Account.”
- Fill in the required fields and register.
**PLEASE NOTE: All previous profiles have been cleared, so even if you have registered in previous years, you will need to register again.**
Scheduling
- You will need to link your student(s) to your account by entering their first and last names and birthdate as indicated on the initial scheduling screen. You will need to exclude any spaces between names, suffixes i.e. Jr or III, hyphens or apostrophes or any other punctuation or special characters, then click add. You will be able to add as many high school children as necessary.
ONCE YOUR STUDENT’S SCHEDULE COMES UP, YOU HAVE THE OPTION FOR IN-PERSON OR VIRTUAL CONFERENCES. ALL THE CONFERENCES WILL BE OF 1 TYPE. YOU CANNOT MIX VIRTUAL AND IN-PERSON.
Parent Teacher Conference Spring 2025
o In-person
o Virtual
- You will see a list of teachers, their appointments are color coded. Each student(s) schedule will be listed separately.
- Each colored square represents an available meeting time. The legend shows you which teacher corresponds to which color and the times increase as you go down the page.
- Click on a square to schedule that time.
- You will have the option of setting a time when you would like an email reminder to be delivered. There are already pre scheduled reminders that will be sent by the system.
- Click on “Create Appointment.”
- Repeat until you have an appointment with each teacher you would like to visit with.
- You can click on the “Printable Schedule” link located on the top menu bar (center, right) and print the resulting webpage to get a hard copy of your schedule. You will also receive an email of the schedule to the email address you entered when creating your account.
- To see your schedule, click on the “Your Schedule” link located on the top menu bar (left). From this listing you can:
- Change the time of an appointment; click on Change time to the right of the appointment you want to change.
- See the details of individual appointment, print or e-mail schedule; click on Details to the right of the appointment you want to see details for.
- Cancel an appointment; click on Cancel to the right of the appointment you want to cancel.
If you have any questions or problems with scheduling, please contact Jennifer Guidry at extension 17521 or Chrystal Lazano at extension 17511.