The Board of Education authorizes the signature on checks issued against all accounts of the school district to be that of the Treasurer or, in his/her absence, the Deputy Treasurer.
The Board hereby authorizes the use of check signing machines with safeguards for the school district’s protection and with facsimile signatures of the Treasurer and Deputy Treasurer. Said machines shall be maintained in the exclusive and secured possession of the Treasurer and Deputy Treasurer, respectively.
The Treasurer/Deputy Treasurer shall be present and shall control the affixing of his/her signature when checks are run. He or she should maintain a log of checks signed and should verify the sequence of check numbers that are used. The signing of blank checks is expressly forbidden.
Extraclassroom activity fund checks shall be signed by both the Student Activity Accounts Treasurer and the Central Treasurer.
Contracts authorized by Board resolution shall be signed by the Board President or in his/her absence the Vice-President, unless a different signatory is identified in the Board resolution. Purchase orders for goods and/or services identified in the various budget codes of the school district budget may be executed by the Purchasing Agent responsible for the procurement of such goods and/or services.
The Board authorizes the payment in advance of audit of claims for all public utility services, postage, freight and express charges, in accordance with law.
Ref:
- Education Law §§1720; 1724; 2523
- 8 NYCRR §§170.1(c)(d); 172
Adoption date: May 27, 1997
Revised: February 13, 2006
Reviewed: August 28, 2017