It is the policy of the Board of Education to inform members of the public about the administration and operation of the public schools in accordance with the Freedom of Information Law of the State of New York.
The Superintendent of Schools shall develop regulations ensuring compliance with the Freedom of Information Law and governing the procedures to be followed to obtain access to district records, and submit such regulations to the Board for approval. The Superintendent shall designate, with Board approval, a Records Access and Records Management Officer, pursuant to law.
Retention and Destruction of Records:
The Board hereby adopts as policy the Records Retention and Disposition Schedules as promulgated by the Commissioner of Education, setting forth the minimum length of time school district records must be retained.
Employee Notification of Disciplinary Record Requests
If the District receives a request for current or former employee disciplinary records, the current or former employee will be notified in a timely fashion. In accordance with applicable laws and regulations, the District need not provide employee notification prior to such disclosure.
Cross-ref:
• 5500, Student Records
• 8630, Computer Resources and Data Management
• 8635, Information and Data Privacy, Security, Breach and Notification
Ref:
• Public Officers Law §84 et seq.
• Education Law §§2-d; 2116
• Arts and Cultural Affairs Law §57.11
• Arts and Cultural Affairs Law Article 57-A (Local Government Records Law)
• LGS-1 for New York Local Government Records; Part 121
• Local Government Records Law, Article 57-A
• Family Educational Rights & Privacy Act 20 U.S.C. 1232g
• 8 NYCRR Part 185.15 (8 NYCRR Appendix L) – Records Retention and Disposition Schedule
• Federal Rules of Civil Procedure, 16, 26
• 21 NYCRR Part 1401
• NYS Department of State, Committee on Open Government, Advisory Opinions OML-AO-#19867 (9/16/24)
Adoption Date: November 12, 1996
Reviewed: February 27, 2017
Revised: December 9, 2024